JRA: Student Records

  • In order to provide students with appropriate instruction and educational services, it is necessary for the District to maintain extensive and sometimes personal information about them and their families. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student’s parents or legal guardian and/or the student in accordance with law, and yet be guarded as confidential information.

    The Superintendent will provide for the proper administration of student records in keeping with state and federal requirements, and shall obtain a copy of the state student records regulations (603 CMR 23.00). The temporary record of each student enrolled on or after June 2002 will be destroyed no later than seven years after the student transfers, graduates or withdraws from the District. Written notice to the eligible student and their parent/guardian of the approximate date of destruction of the temporary record and their right to receive the information in whole or in part, shall be made at the time of such transfer, graduation, or withdrawal. The student’s transcript may only be destroyed 60 years following their graduation, transfer, or withdrawal from the District.

    The Committee wishes to make clear that all individual student records of the Falmouth Public Schools are confidential. This extends to giving out individual addresses and telephone numbers.

    LEGAL REFS:  Family Educational Rights and Privacy Act of 1974

                         P.L. 93-380, Amended  

                         P.L. 103-382, 1994

                         M.G.L. 66:10; 71:34A, B, D, E, H

                         603 CMR 23.00

Last Modified on June 30, 2020