DJE: Procurement Requirements (formerly Bidding Requirements)
All purchases of materials and equipment and all contracts for construction or maintenance in amounts exceeding $50,000 will be based upon competitive bidding. All purchases valued between $10,000 and $50,000 shall require the procurement officer to attempt to secure three (3) quotes for all materials, equipment, or services. All purchases valued at less than $10,000 shall require the use of sound business practices to secure the best quality at the best price.
An effort will be made to procure multiple bids for all purchases in excess of $50,000. When recommending acceptance of a bid, the Superintendent will inform the School Committee, whenever possible, of the competitive price of a reasonable substitute for the item specified.
When bidding procedures are used, bids will be advertised appropriately. Suppliers will be invited to have their names placed on distribution lists to receive invitations to bid. When specifications are prepared, they will be distributed to all merchants and firms who have indicated an interest in bidding.
All bids will be submitted in sealed envelopes, addressed to the Superintendent and plainly marked with the name of the bid and the time of the bid opening. Bids will be opened in public at the time specified, and all bidders will be invited to be present.
The Committee reserves the right to reject any or all bids and to accept the bid that appears to be in the best interest of the school district. The Committee reserves the right to waive any informality in, or reject, any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of the bids. Any bid received after the time and date specified will not be considered. All bids will remain firm for a period of 30 days after opening.
The bidder to whom an award is made may be required to enter into a written contract with the school district.
CROSS REF.: DJA, Purchasing Authority